Purchase to Pay

Setting the Scene

Background

The University’s original finance system was several versions out of date, and lacked important functionality. There was also an issue with staff training.

There were a number of problems with the original P2P process:

• Suppliers not paid on time
• Frequent errors in VAT, amount, or delivery charges
• The centralisation of some services had not been fully embraced

Objectives

Process invoices more efficiently to pay suppliers by the due date.

Concerns

• Limitations of the current softslipware
• Financial regulations

Outcomes

Qualitative Benefits

• Majority of suppliers paid by the due date
• Significant reduction in queries about POs, invoices, and when payments will be made